Faculty Submissions

A Simple Process to Contribute Works UNCG's Institutional Repository (IR), NC DOCKS.

Any faculty member interested in contributing works to UNCG's IR, NC DOCKS, should contact Beth Bernhardt, Assistant Dean for Collection Management and Scholarly Communications, beth_bernhardt@uncg.edu.

To begin the process, send Bernhardt your CV or another document that lists your scholarly works. The UNCG Libraries will then verify which publishers allow self-archiving, and will search for available PDF or HTML versions. For some works—especially non-textual items, such as audio, video, and presentation slides—you may need to send a copy of the work to Bernhardt (usually as an e-mail attachment). We aim to make the submission process as simple as possible.

Faculty content (not including data sets) must meet the following criteria:

  • Each work must be the intellectual property of a UNCG faculty member.
  • It must be a scholarly, research, or educational work.
  • It must be complete and in final form.
  • It must be made available for global access at no cost via the Web.
  • For articles and other textual materials, works must be available in one of the following forms:
    • The author's personal Word or other word-processing copy.
    • Published online in HTML form.
    • Published online in PDF form, with a publisher that allows archiving of this version.
  • For non-textual items (presentation slides, audio, video, images, etc.), items must be received from the faculty member in a form that can be posted to the database (contact us for more information).
  • The author/creator of each work must grant to UNCG Libraries the non-exclusive right to preserve and distribute the work in perpetuity. Contributions to NC DOCKS are entirely voluntary; should the author later wish to remove any contribution, the Libraries will comply with the request.

Faculty members may also sponsor student works for addition to the database. See Student Submissions for more information on student works in NC DOCKS.

NC DOCKS can also archive your research data sets.

The benefits of archiving your research in NC DOCKS

  • Each work is archived permanently, with a stable server and a URL that will never break (personal Web pages can change and will eventually disappear).
  • Each work is discoverable for researchers worldwide through Internet search engines (like Google), which crawl repositories like NC DOCKS and provide preferential treatment and keyword access to the full-text. In a keyword Google search, works in NC DOCKS tend to come up early in the results list, which greatly increases discoverability.
  • Google, Google Scholar, and other search engines are primary discovery tools for a vast number of researchers.
  • As a result of this discoverability and free access to the text, articles that are posted in repositories like NC DOCKS tend to be read more and cited more.
  • Statistics on how often each work has been viewed are automatically generated and appear with each citation on the author's homepage.
  • For UNCG, NC DOCKS is a great way of validating and showcasing the value of the university’s faculty and student research and creative works to society outside the classroom (UNC Tomorrow, NC taxpayers, and more).

Visit the Scholarly Communications web site for more information on institutional repositories, open access, and related issues at UNCG.