Submitting an Item

A Simple Process to Contribute Works UNCG's Institutional Repository (IR), NC DOCKS.

Any faculty member or student interested in contributing works to UNCG's IR, NC DOCKS, should contact Beth Bernhardt, Assistant Dean for Collection Management and Scholarly Communications, beth_bernhardt@uncg.edu
To begin the process, send Bernhardt a list of your works. The UNCG Libraries will then verify which publishers allow self-archiving and search for an HTML publication. For some, you may need to send a copy to Dew (usually as an e-mail attachment). We aim to make the submission process as simple as possible.

Faculty Content for NC DOCKS must meet the following criteria:

  • Each work must be the intellectual property of a UNCG faculty member. (Exception - theses and dissertations will also be included in the IR.)
  • It must be a scholarly, research, or educational work.
  • It must be complete and in final form.
  • It must be the author's personal WORD or other word-processing copy, or it must be published in HTML, or the publisher must allow archiving of the publisher's PDF.
  • It must be a scholarly, research, or educational work.
  • It must be made available for global access at no cost via the Web.
  • The author/creator of each work must, in writing, grant to UNCG Libraries the non-exclusive right to preserve and distribute the work in perpetuity.
  • Contributions to NC DOCKS are entirely voluntary; should the author later wish to remove any contribution, the Libraries will comply with the request.

Student Content for NC DOCKS must meet the following criteria:

All electronic theses and dissertations are automatically archived under the direction of the Graduate School.

Lloyd International Honors College students have the option of adding their Senior Honors Projects to NC DOCKS. Students must fill out the Senior Honors Project Release Agreement (available through the Honors College office), and must fill out the following online form.

For other non-published student work archived in NC DOCKS:

  • Each work must be the intellectual property of a UNCG student or group of students
  • It must be a scholarly, research, or educational work that has been nominated for inclusion by a sponsoring UNCG faculty member
  • It must be in electronic form
  • It must be made available for global access at no cost via the Web.
  • The author(s)/creator(s) of each work must, in writing, grant to UNCG Libraries the non-exclusive right to preserve and distribute the work in perpetuity.
  • For written works, the first page must have Title, Author(s)'s Name(s), Date, and Name of Faculty Sponsor or Advisor

For published student work archived in NC DOCKS

  • Each work must be the intellectual property of a UNCG student
  • It must have been written and/or published while the individual was enrolled at UNCG.
  • It must be a scholarly, research, or educational work.
  • It must be complete and in final form.
  • It must be the author's personal WORD or other word-processing copy, or it must be published in HTML, or the publisher must allow archiving of the publisher's PDF.
  • It must be made available for global access at no cost via the Web.
  • The author/creator of each work must, in writing, grant to UNCG Libraries the non-exclusive right to preserve and distribute the work in perpetuity.

Benefits from Archiving Works in the UNCG IR

  • Each work is archived permanently, with a stable server and a URL that will never break (personal Web pages can change and will eventually disappear).
  • Each work is discoverable for researchers worldwide through Internet search engines (like Google), which crawl repositories like NC DOCKS and provide preferential treatment and keyword access to the full-text. In a keyword Google search, works in NC DOCKS tend to fall out early in the results list, which greatly increases discoverability.
  • Google, Google Scholar, and other Internet search engines are primary discovery tools for a vast number of researchers.
  • As a result of this discoverability and free access to the text, articles that are posted in repositories like NC DOCKS tend to be read more and cited more.
  • Statistics on how often each work has been viewed are automatically generated and appear with each citation on the author's homepage.
  • For UNCG, NC DOCKS is a great way of validating and showcasing the value of the university’s faculty and student research and creative works to society outside the classroom (UNC Tomorrow, NC taxpayers, and more).

Visit the Scholarly Communications web site for more information on institutional repositories, open access, and related issues at UNCG.